Creditor’s Clerk

April 22, 2024
R22000 - R28000
Urgent
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Job Description

OVERVIEW OF ROLE: To process the payments for goods and services received in accordance with Company Policy. 
The Finance Department has regular contact with all the suppliers of products and services to the company. It is essential that good relations with suppliers are maintained, while at the same time ensuring the best use of available cash flow. Staff has to deal with a diverse spectrum of financial skills and the department must comply with the Generally Accepted Accounting Principles (GAAP).

Minimum Requirements / Qualifications

ACADEMIC QUALIFICATIONS: 

  • Diploma in Bookkeeping/ Finance

WORK EXPERIENCE & SKILLS 

  • 3-5 years
  • Extensive Cashbook/Clerical Accounting experience
  • Buildsmart experience advantageous
  • Advanced Excel, Word

SALARY: R 22000 -28 000 depending on experience.

JOB RESPONSIBILITIES: 

  • Ensures that Tax Invoices are matched to Goods Received Notes (GRN).
  • Checks price, ledger code and quantity of goods matches order placed and are correctly authorised.
  • Ongoing review of accruals to identify items returned and not yet credited. Also review GRN report on items over 90 days  there to be accrued, resolved and cleared on a monthly basis.
  • Ensures invoice is properly coded and authorised. Obtains signatures where necessary through internal communication. Keeps copy of covering letter for tracing purposes.
  • Captures invoices and ensure correct VAT allocation.
  • Payment batching and ensure discounts are taken correctly.
  • Completes reconciliation timeously of each creditors account, i.e. checks invoice against statement.
  • Liaises with suppliers with regard to queries, i.e. price differences, incorrect documentation, proof of delivery etc. Liaises with originator if unable to resolve.
  • Enters and processes information with regard to manual payments.
  • Ensures timeous payment of all amounts due to suppliers for all purchases.